Privacy Policy: Architect's Time Saver
Last Updated: March 7, 2026
1. Introduction and Identity
This Privacy Policy describes how SOKOLAI B.V. ("we," "us," or "our") collects, uses, and protects your personal data when you visit and use the Architect's Time Saver website.
Company Details:
- Entity: SOKOLAI B.V.
- Location: The Netherlands
- Chamber of Commerce (KVK) Number: 96716835
- Contact Email: info@sokolai.com
- Website: https://www.sokol.ai
2. Information We Collect
We collect information that you voluntarily provide to us and information that is collected automatically through your use of the website.
- Account and Registration Data: If you create an account, we collect your name, email address, and password.
- User Input Data: We process the specific data points you enter into the tool to generate calculations or results. This data is used solely to provide the service requested.
- Financial and Billing Data: If you purchase a subscription, we collect payment information and billing addresses required for transaction processing.
- Technical and Usage Data: We automatically log your IP address, browser type, operating system, and website usage patterns (such as pages visited and time spent) to ensure the website's security and stability.
3. Legal Basis for Processing
Under the GDPR, we process your data based on the following legal grounds:
| Purpose |
Category of Data |
Legal Basis (GDPR Art. 6) |
| Service Delivery |
Account data, User input data |
Performance of a Contract (Necessary to provide the tool's functionality) |
| Payments & Invoicing |
Financial data |
Legal Obligation (Compliance with Dutch tax law) |
| Security & Stability |
Technical usage data |
Legitimate Interests (Maintaining a secure and functional website) |
| Marketing |
Email address |
Consent (If you have opted in for newsletters) |
4. Data Retention Periods
We do not store your personal data longer than is necessary for the purposes for which it was collected, unless a longer retention period is required by law.
- Fiscal Records: In accordance with the Dutch State Taxes Act (Algemene wet inzake rijksbelastingen), invoices and financial records are retained for 7 years.
- Account Data: We retain your account information for the duration of your active subscription. Upon account deletion, personal data is removed or anonymized within 30 days.
- Technical Logs: Security and system logs are typically retained for a rolling period of 12 to 24 months.
5. Sharing with Third Parties
We only share your data with third-party service providers (processors) that are necessary for the operation of the website, such as hosting providers and payment gateways. We do not sell your personal data to third parties.
6. Cookies
We may use cookies to improve your user experience and monitor website performance.
- Functional Cookies: Necessary for the website to work (e.g., keeping you logged in). These do not require consent.
- Analytical/Tracking Cookies: Used to understand how you use the site. These require your explicit consent through our cookie banner, which allows you to "Accept" or "Reject" non-essential trackers.
7. Your Rights
Under the GDPR and UAVG, you have the following rights regarding your data:
- Access: The right to request a copy of the data we hold about you.
- Rectification: The right to correct inaccurate or incomplete data.
- Erasure: The right to request that we delete your data (subject to legal retention obligations like tax laws).
- Portability: The right to request that we transfer your data to another service.
- Object: The right to object to processing based on legitimate interests or for direct marketing.
To exercise these rights, please contact us at info@sokolai.com. We will respond to your request within one month.
8. Security Measures
We implement appropriate technical and organizational measures to protect your data, including TLS/SSL encryption for data in transit and strict access controls for our internal systems.
9. Complaints
If you believe that we are not processing your data in accordance with privacy laws, you have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
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